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Return to Employment Opportunities
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Title :
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Care Coordination Administrative Support
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Location :
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Western Region
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Classification :
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To be determined by qualification and experience of candidate
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Position # :
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TBA
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General Statement of the Job :
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This position will provide administrative support for the Care Coordination Department. This position involves extensive work in collecting and maintaining various forms of data. The employee will interact with providers, stakeholders and the public, providing information and other forms of assistance to them. The employee will provide an array of administrative support services to teams within the Care Coordination Department. Intermediate level Microsoft Office procedure proficiency required.
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Essential Job Functions :
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Administrative Support for Care Coordination Department: This position shall support the Director and other Care Coordination staff by providing administrative and clerical functions. The employee shall maintain files and provide supports for projects as needed. This position will collect data as requested to help maintain, coordinate and evaluate care coordination functions. The employee shall participate in Care Coordination meetings and develop and distribute minutes as requested. The employee will interact with consumers, stakeholders, provider and the general public in providing information and in addressing their questions and concerns. The employee will support the Care Coordination Department in preparing and hosting various meetings and in developing and disseminating information.
Purchasing Equipment and Supplies for the Care Coordination Team: This position is responsible for inventory of equipment and supplies. SMC uses a Purchase Order system and this position will assure that all purchase requisitions are completed prior to purchase and will submit Purchase Orders and Invoices to the Area Finance Office in Sylva. This position will act as Custodian for Petty Cash for team as appropriate. All duties in regard to purchases and petty cash will be performed in accordance with Smoky Mountain Center Finance Policies and Procedures.
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Minimum Training and Qualifications :
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Completion of High School or equivalent and four-five years of progressively responsible secretarial or clerical/administrative/office management experience; or completion of a two-year secretarial science or business administration program and two years of progressively responsible secretarial or clerical/administrative, office management experience; or completion of a four- year program in a college or university preferably with major emphasis on coursework in business administration, public administration, or other related field; or an equivalent combination of training and experience.
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Physical Requirements :
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Normal range of motion and reasonable physical health and strength will be required. Must have driver’s license and must be able to use computers, copiers and other office equipment will be used routinely.
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Knowledge of Job :
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This position requires excellent verbal and written skills. Additionally, requires familiarity with a wide variety of software packages, and the electronic medical record. Strong interpersonal skills are required in dealing with staff at all levels, clients and the general population. A working knowledge related to accessing a wide range of information from a variety of sources including on site documentation as well as external resources. This position requires skill in organizing work flow. Ability to analyze and interpret policy and procedural guidelines is necessary. Intermediate level Microsoft Office procedure proficiency required.
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Salary :
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Grade/Step is determined by qualification and experience of candidate. Position is full-time hourly with comprehensive benefits.Work schedule is 37.5 hours per week. This position is not exempt from overtime compensation.
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Deadline for Application :
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Positions open until filled
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Apply To :
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Send a NC State Application and resume to: Smoky Mountain Center, Department of Human Resources, 44 Bonnie Lane, Sylva, NC 28779. Smoky Mountain Center is an equal opportunity, affirmative action employer.
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PLEASE NOTE THAT INTERNAL APPLICANTS SHOULD BE AWARE THAT CHANGING POSITIONS
WITHIN THE AGENCY COULD RESULT IN BEING RECLASSIFIED INTO TRAINEE STATUS WHICH
WOULD AFFECT YOUR RIGHTS AS A PERMANENT EMPLOYEE. WHEN APPLYING INTERNALLY, CHECK
CLOSELY WITH HIRING SUPERVISOR AND HUMAN RESOURCES COORDINATOR TO DETERMINE IF YOU
ARE FULLY QUALIFIED FOR POSITION OR IF YOU MUST SERVE IN TRAINEE STATUS UNTIL FULLY
QUALIFIED.
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